Job Title: Admin Assistant

Employment Type: Full-time

We are seeking a dedicated and detail-oriented Admin Assistant with approximately 3 years of experience to support our team in daily operations. The ideal candidate will hold a Bachelor’s degree (or equivalent) and possess strong organizational, communication, and multitasking skills.

Key Responsibilities

Answer phones, greet visitors, and manage incoming/outgoing mail and shipments[1][2][4]
Schedule appointments, maintain calendars, and coordinate team meetings and events[1][2][4]
Prepare agendas, take detailed meeting minutes, and distribute memos, letters, and spreadsheets[2][4][10]
Manage project documentation, track deadlines, and facilitate communication across departments[1][2]
Handle expense reporting, invoicing, and basic accounting tasks[2][11]
Liaise with vendors and clients, providing excellent customer service[2]
Maintain office supplies, manage inventory, and oversee filing systems and contact databases[2][4][10]
Coordinate domestic and international travel arrangements for employees[4]
Provide administrative support to senior leaders, including email correspondence and document generation[4]

Required Skills and Qualifications

Proven experience as an administrative assistant or similar role (approximately 3 years)[2][7][9]
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)[2]
Excellent organizational, time management, and multitasking abilities[2][4]
Strong written and verbal communication skills[2][4][7]
Ability to work independently and as part of a team[2]
High school diploma or equivalent; Bachelor’s degree preferred[2][4][7][9]

Preferred Skills

Previous success in office management or budgeting[4]
Experience developing internal processes and filing systems[4]
Comfortable handling confidential information with discretion[4][7]
Professional certification (e.g., CAP) is a significant advantage[9]

Salary and Benefits

Annual salary range: $40,000 – $56,691, based on experience and qualifications[2][3][9]

Benefits include:

Generous paid time off (PTO) and sick leave[2]
Full-time employment with Monday–Friday, 9 a.m. to 5 p.m. schedule[2]

How to Apply

Ready to join our team? Submit your application, including your resume and a cover letter, indicating your interest, qualifications, and fit for this position[2][7]. Candidates selected will be contacted for an initial interview, followed by a second interview if applicable[2].

For follow-up, contact our HR department at hr@companyname.com or (555) 555-5555[2].